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Memo 05-5.) AP1.1. Acquisition Streamlining and Standardization Information System (ASSIST). The official database containing information about standardization documents used in the DoD. ASSIST also provides electronic access to government standardization documents over the Internet. AP1.2. Activity. One of the organizational elements of the Military Departments, Defense Agencies, or civilian agencies. AP1.3. Adopted Non-Government Standard. A non-Government standard that has been accepted for use by the DoD and is identified as adopted in the ASSIST database. AP1.4. Adopting Activity. The activity responsible for the adoption of a non-Government standard. AP1.5. Agent. An activity that acts for, and by authority of, the Preparing Activity or Adopting Activity in the preparation of standardization documents, item reduction studies, engineering practice studies, and the administration of QPLs and QMLs. The Preparing Activity retains responsibility and approval authority for the work accomplished. AP1.6. Applicant. The manufacturer or distributor making application for qualification of a product. AP1.6a. Aviation Critical Safety Item (CSI). Aviation critical safety item means a part, an assembly, installation equipment, launch equipment, recovery equipment, or support equipment for an aircraft or aviation weapon system if the part, assembly, or equipment contains a characteristic any failure, malfunction, or absence of which could cause: (1) A catastrophic or critical failure resulting in the loss of or serious damage to the aircraft or weapon system; (2) An unacceptable risk of personal injury or loss of life; or (3) An uncommanded engine shutdown that jeopardizes safety. (Policy Memo 05-5) AP1.7. Civilian Agency. A Federal agency other than the DoD. AP1.8. Commercial Item Description (CID). An indexed, simplified product description managed by the GSA that describes, by functional or performance characteristics, the available, acceptable commercial products that will satisfy the Government's needs. AP1.9. Commercial Product. An item of a type customarily used for non-Government purposes and that has been sold or offered for sale to the general public or industry. Commercial products include items that contain minor modifications to satisfy DoD requirements that do not significantly alter the non-Governmental function or essential physical characteristics of the item. They include items which, because of technological or performance advances, will be available in the commercial marketplace. AP1.10. Committee. A generic term for a body formally established by NATO, the Australian British Canadian and American Armies, the Air Standards Coordinating Committee, or other multi-national treaty standardization organization to develop ISAs in a defined area of responsibility, and direct and monitor development of appropriate ISAs by its subordinate groups or Working Parties. NATO Military Agency for Standardization (MAS) and NATO Conference of National Armament Directors (CNAD) groups are examples of Committees. AP1.11. Commonality. A quality which applies to materiel or systems possessing like and interchangeable characteristics enabling each to be used, operated, or maintained by personnel without additional specialized training. The term also applies to consumable items that are interchangeable without adjustment. AP.1.12. Compatibility. The ability of two or more items or systems to exist or function as elements of a larger system without mutual interference. AP1.13. Consolidated Comments. Comments submitted by a Custodian that reflect a Department or an Agency position. The process of consolidation involves resolving comments so that there is a single position. AP1.14. Coordinated Standardization Documents. Documents issued to cover items or services required by more than one Military Department, Defense Agency, or civilian agency and which are coordinated with various activities of the interested departments and agencies. AP1.15. Coordination. The process of having standardization documents reviewed and commented on by Government and private sector organizations. AP1.16. Custodian. The activity responsible for resolving and consolidating coordination comments for standardization documents or studies in its Department or Agency, and submitting those comments to the Preparing Activity. AP1.17. Data Item Description (DID). A completed form that defines the data required of a contractor. DIDs specifically define the data content, preparation instructions, format, and intended use. MIL-STD-963 (reference (q)) covers the content and format for DIDs. AP1.18. Defense Handbook. A guidance document containing standard procedural, technical, engineering, or design information about the materiel, processes, practices, and methods covered by the DSP. MIL-STD-962 (reference (o)) covers the content and format for defense handbooks. AP1.19. Defense Specification. A document that describes the essential technical requirements for purchased materiel that is military unique or substantially modified commercial items. MIL-STD-961 (reference (n)) covers the content and format for defense specifications. AP1.20. Defense Standard. A document that establishes uniform engineering and technical requirements for military-unique or substantially modified commercial processes, procedures, practices, and methods. There are five types of defense standards: interface standards, design criteria standards, manufacturing process standards, standard practices, and test method standards. Reference (o) covers the content and format for defense standards. AP1.21. Defense Standardization Council. A Council composed of executive-level representatives from the Military Departments and the Defense Agencies, chaired by the Defense Standardization Executive. The Council provides senior management oversight and direction for implementing the DSP and acquisition reform initiatives related to specifications and standards.AP1.22. Defense Standardization Executive. The chairperson of the Defense Standardization Council. AP1.23. Department of Defense Index of Specifications and Standards (DoDISS) (reference (t)). A publication that lists defense and Federal specifications and standards, guide specifications, and defense handbooks, CIDs, adopted NGSs, and other related standardization documents used by the DoD. The DoDISS is a printed subset of information from the ASSIST database. AP1.24. Departmental Standardization Office (DepSO). A top level office in each Military Department or Defense Agency responsible for managing the Defense Standardization Program and ensuring that its Lead Standardization Activities and Standardization Management Activities properly implement the policies, procedures, and goals of the DSP. AP1.24a. Design Control Activity (DCA). Design Control Activity means the systems command of a military department that is specifically responsible or ensuring the air worthiness of an aviation system or equipment in which an aviation critical safety item is to be used. (Policy Memo 05-5) AP1.25. Design Criteria Standard. A standard that establishes military-unique design or functional criteria that must be adhered to in the development or upgrade of systems, subsystems, equipment, assemblies, components, items, or parts. AP1.26. Detail Specification. A specification that specifies design requirements, such as materials to be used, how a requirement is to be achieved, or how an item is to be fabricated or constructed. A specification that contains both performance and detail requirements is still considered a detail specification. AP1.27. Distributor. Anyone authorized by the manufacturer to distribute the manufacturer's product. This also includes the distributor authorized by the manufacturer to rebrand and distribute the manufacturer's rebranded product under the distributor's own brand. AP1.28. Document Management Activity (DMA). A DoD activity authorized by its DepSO to manage and coordinate standardization efforts to ensure the optimal degree of standardization in their activity and to prepare, adopt, coordinate, and review standardization documents. AP1.29. Engineering Practice Study. An engineering analysis conducted for standardizing practices, such as drafting procedures and methods; codes; engineering terms and terminology; dimensional and functional interchangeability; and basic characteristics of equipment and materials. AP1.30. Essential Comment. A coordination comment covering requirements or provisions of such importance to the mission of the commenting activity that it must be accepted or reconciled. AP1.31. Federal Specification. A specification issued or controlled by the GSA for commercial or modified commercial products, which contains requirements or tests too extensive to be suitable for a CID. AP1.32. Federal Standard. A standard issued or controlled by the GSA that is mandatory for use by all Federal agencies. AP1.33. Federal Supply Class (FSC). A four-digit coding structure used to group products into logical families for supply management purposes. As used in the standardization program, the four-digit code is used to group standardization documents associated with products into logical families for standardization management purposes. FSCs are shown in the SD-1 (reference (f)). AP1.34. Federal Supply Group (FSG). A two-digit coding structure used to group related FSCs under logical families for supply management purposes. The first two digits of each FSC represent the related FSG. As used in the standardization program, the two-digit code is used to group standardization documents associated with the FSCs into logical families for standardization management purposes. FSGs are shown in reference (f). AP1.35. Guide Specification. A document that provides templates of requirements and verification statements that are commonly used in defining types of systems, subsystems, assemblies, or equipment. The specific values and criteria for each requirement must be individually determined and tailored to make the requirements relevant for a specific application. Guide specifications are also known as specification guides. AP1.36. Implementation. The fulfillment by a nation's Department of Defense or Ministry of Defense of its obligations under an ISA. AP1.37. Inactive for New Design. A term applied to an existing standardization document for an item no longer approved for use in new designs or equipment. The document can be used for procurements in support of existing designs or equipment. AP1.38. Integrated Materiel Manager. The materiel manager responsible for the execution of assigned materiel management functions for selected items or the selected FSCs. AP1.39. Interchangeability. A condition which exists when two or more items possess such functional and physical characteristics as to be equivalent in performance and durability, and are capable of being exchanged one for the other without alteration to the items themselves or to adjoining items, except for adjustment. AP1.40. Interface. The functional and physical characteristics required to exist at a common boundary or connection between systems or items. AP1.41. Interface Standard. A standard that specifies the physical, functional, or military operational environment interface characteristics of systems, subsystems, equipment, assemblies, components, items or parts to permit interchangeability, interconnection, interoperability, compatibility, or communications. AP1.42. Interim Documents. Revisions and amendments issued by a single Military Department, a Defense Agency, or an activity in the DoD Component for coordinated Federal or defense specifications, guide specifications, or defense handbooks to meet a need when time does not permit preparation of a coordinated document.AP1.43. International Standardization Agreement (ISA). The record of an agreement among several or all of the member nations of a multi-national treaty organization to adopt like or similar military equipment, ammunition, supplies, and stores. The only ISAs covered by these procedures are those used by the acquisition workforce in the acquisition process. AP1.44. International Standardization Office. An office designated in a Military Department or Defense Agency to serve as an administrative agent and primary advocate of the Military Department's or Defense Agency's participation in international treaty organization standardization efforts. In several Military Departments, there is more than one such office. AP1.45. International Treaty Organization. Organizations created by treaty with other countries. Examples of such organizations are NATO and ASCC. Non-treaty organizations such as the International Organization for Standardization (ISO) and the International Electro-Technical Committee (IEC) are not included. AP1.46. Interoperability. The ability of systems or items to provide services to or accept services from other systems or items. AP1.47. Item Reduction Activity. An activity in a Military Department, a Defense Agency, or a civilian agency responsible for reviewing FSCs or item name codes for reducing, to the highest degree practicable, the number of sizes and kinds of items that are generally similar.AP1.48. Item Reduction Study. An analysis to identify unneeded items currently in the supply system that involves a technical review of supply items to identify duplicating or overlapping items. It leads to a reduction in a number of similar items. AP1.49. Item Standardization Codes. The coding structure that identifies items as either "authorized for acquisition" or "not authorized for acquisition." AP1.50. JAN Brand. The designation "JAN" or "J" is a U.S. Military registered mark of certification; i.e., Patent Registration No. 504,860. The certification mark "JAN" or "J" certifies that the electronic part covered under the registered mark is manufactured in accordance with current applicable Government specifications. The "J" brand is used when the size of the part does not provide adequate space for the "JAN" brand. AP1.51. Lead Standardization Activity (LSA). A management activity assigned a DoD-wide responsibility for ensuring the optimal degree of standardization in a FSG, FSC, or standardization area. Reference (f) identifies the LSAs. AP1.52. Limited Coordinated Standardization Documents. Documents issued to cover products or processes required by only one Military Department or Defense Agency, or where immediate acquisition needs do not permit a coordinated document.AP1.53. Manufacturer. The actual producer that is responsible for the fabrication or assembly of the final product, as defined by the specification. AP1.54. Manufacturing Process Standard. A standard that states the desired outcome of manufacturing processes or specifies procedures or criteria on how to perform manufacturing processes. AP1.55. Military Coordinating Activity (MCA). The military activity responsible for coordinating, reconciling, and consolidating military comments for the DoD on a Federal standardization document prepared by a civilian agency. AP1.56. Military-Unique Requirement. A design, construction, manufacturing, or performance requirement that is peculiar to the military, and cannot be met by a commercial product, process, or practice. AP1.57. National Codification Bureau Code. A two-digit number indicating the country that originally cataloged an item. AP1.58 National Delegate. Person who represents the U.S. on an ISA Committee (such as NATO MAS and CNAD groups). AP1.59. National Qualification Authority (NQA). An authority in each NATO country having product qualification responsibility. In the United States, the NQA is the Preparing Activity of a specification for the particular qualified product.AP1.60. Nondevelopmental Item (NDI). A generic term that covers materiel available from sources with little or no development effort required by the Government. NDIs include: AP1.60.1. Items obtained from a domestic or foreign commercial marketplace. AP1.60.2. Item already developed and in use by the Military Departments, the Defense Agencies, or other Government Agencies. AP1.60.3. Items already developed by foreign governments that can be supplied in accordance with mutual defense cooperation agreements and Federal and DoD acquisition regulations. AP1.61. Non-Government Standard (NGS). A national or international standardization document developed by a private sector association, organization, or technical society that plans, develops, establishes, or coordinates standards, specifications, handbooks, or related documents. This term does not include standards of individual companies. Non-Government standards adopted by the DoD are listed in the ASSIST database. AP1.62. Non-Government Standards Body (NGSB). A private sector association, organization, or technical society that plans, develops, establishes, maintains, or coordinates NGSs. AP1.63. Office of Primary Responsibility (OPR). Office appointed through the Military Department or Defense Agency chain-of-command in liaison with the National Delegate of a Committee to coordinate the preparation, ratification, and implementation of an ISA. AP1.64. Overage Document. A standardization document that has not been reviewed for technical currency within a 5-year period and either updated or validated. AP1.65. Participating Activity. The activity designated by its DepSO to represent the Military Department or Defense Agency in interdepartmental standardization efforts. AP1.66. Performance Specification. A performance specification states requirements in terms of the required results with criteria for verifying compliance, but without stating the methods for achieving the required results. A performance specification defines the functional requirements for the item, the environment in which it must operate, and interface and interchangeability characteristics. AP1.67. Preparing Activity. The DoD activity or the civilian agency responsible for the preparation, coordination, issuance, and maintenance of standardization documents. AP1.68. Primary Inventory Control Activity (PICA). A code indicating the principal supply control activity responsible for establishing and controlling stockage objectives, and for maintaining item accountability for an item of supply. AP1.69. Producer. The actual manufacturer of parts or materials that are not used as end items, but are processed or incorporated into designed equipment. This term distinguishes a producer from an equipment manufacturer who uses the parts and materials in his or her equipment.AP1.70. Product. Includes materials, parts, components, subassemblies, assemblies, and equipments. The term "product" also encompasses a family of products. A family of products is defined as "all products of the same classification, design, construction, material, type, and other design characteristics produced with the same production facilities, processes, and quality of material, under the same management and quality controls, but having the acceptable variety of physical and functional characteristics defined and specified in the applicable specification." AP1.71. Product Description. A generic term for documents used for acquisition and management purposes, such as specifications, standards, CIDs, NGSs, or purchase descriptions. AP1.72. Program-Unique Document. A specification that describes a product, process, or material developed and produced for use under a specific program or as part of a single system, which has no application outside of that system. AP1.73. Purchase Description. A product description prepared for one-time use, for small purchases, or when development of a standardization document is not cost effective.
AP1.74. Qualification. A process in advance of, and independent of, an acquisition by which a manufacturer's capabilities or a manufacturer’s or distributor's products are examined, tested, and approved to be in conformance with specification requirements, and subsequent approval for inclusion of products in an electronic qualified products list (QPL) or manufacturers in an electronic qualified manufacturers list (QML), which are part of the QPD. (Policy Memo 07-3.)
AP1.75. Qualified Manufacturers List (QML). An electronic listing in the QPD of manufacturers' qualified processes and materials at each facility that have been successfully subjected to a defined set of qualification and periodic tests using processes, worst case designs or materials, to verify the end product's design, performance, quality, and reliability meet all the applicable specification requirements. (Policy Memo 07-3.)
AP1.76. Qualified Product. A product that has been examined, tested, and approved for inclusion in the applicable electronic QPL in the QPD. (Policy Memo 07-3.) AP1.76a. Qualified Products Database (QPD). This database consists of the officially approved electronic QPLs and QMLs, and may be accessed through the Acquisition Streamlining and Standardization Information System (ASSIST) at http://assist.daps.dla.mil. Only those electronic QPLs and QMLs in the QPD are the official source for qualified products and manufacturers. (Policy Memo 07-3)
AP1.77. Qualified Products List (QPL). An electronic listing in the QPD of products or families of products that have successfully completed the formal qualification process (including all specified periodic tests ) that examines, tests, and verifies that a specific product design meets all the applicable specification requirements. (Policy Memo 07-3)
AP1.78. Qualifying Activity. The activity that has been given responsibility to develop, implement and maintain the qualification program as specified in the applicable specification, and authorized by its cognizant Departmental Standardization Office (DepSO) to input information into the QPD. (Policy Memo 07-3) AP1.79. Ratification. The declaration by which a nation formally accepts, with or without reservation, the content of an ISA. AP1.80. Ratifying Official. The official who actually signs the memorandum or letter ratifying an ISA. AP1.81. Reservation. The stated qualification by a nation describing the part of an ISA which it will not implement or will implement only with limitations. For the U.S., reservations can be applicable to one Military Department or Defense Agency or the entire U.S. military. AP1.82. Review Activity. A Standardization Management Activity having a technical or procurement interest in a standardization document, thus requiring a review of all proposed actions affecting it. AP1.83. Specification. A document prepared to support acquisition that describes the essential technical requirements for purchased materiel and the criteria for determining whether those requirements are met. AP1.84. Specification Guide. (See Guide Specification.) AP1.85. Standard. A document that establishes uniform engineering or technical criteria, methods, processes and practices. AP1.86. Standard Practice. A standard that specifies procedures on how to conduct certain non-manufacturing functions. Standard practices are developed for functions that, at least some of the time, are obtained via contractor from private sector firms. AP1.87. Standardization. The process of developing and agreeing on (by consensus or decision) uniform engineering criteria for products, processes, practices, and methods for achieving compatibility, interoperability, interchangeability, or commonality of materiel. AP1.88. Standardization Areas. Standardization categories for engineering technologies, disciplines, and practices that do not fall under a FSC or a FSG. The SD-1 (reference (f)) identifies the standardization areas. AP1.89. "Standardization Directory" (SD-1) (reference (f)). A publication that identifies standardization responsibility assignments by FSCs, FSGs, and standardization areas. It also includes addresses, telephone numbers, and points-of-contact for the military offices, civilian agencies, and non-Government standards bodies participating in the DSP. The information in the SD-1 is extracted from the ASSIST database. AP1.90. Standardization Document. A generic term for a document used to standardize an item of supply, process, procedure, method, data, practice, or engineering approach. Standardization documents include defense specifications, standards, and handbooks Federal specifications and standards; guide specifications; CIDs; and NGSs. AP1.91. Standardization Executives. The Senior Executives appointed by the Military Departments and Defense Agencies to participate on the Defense Standardization Council. The Standardization Executives provide senior management oversight and direction for the Defense Standardization Program, support the acquisition reform initiatives, and direct implementation of the military specifications and standards reform efforts within their respective Military Departments or Defense Agencies. AP1.92. Standardization Management Activity (SMA). A generic term to describe any DoD activity listed in reference (f) that functions as a LSA, Participating Activity, DMA, or IRA. AP1.93. Standardization Project. A standardization effort approved by the cognizant LSA to develop, update, cancel, or adopt a standardization document, or conduct an item reduction study or an engineering practice study. AP1.94. "Status of Standardization Projects" (SD-4) (reference (m)) . A report containing information on standardization projects. The SD-4 information is extracted from the ASSIST database. AP1.95. Suggested Comment. A coordination comment covering changes considered desirable, but not essential. Comments on format, grammar, and punctuation are usually suggested comments. Noncritical technical comments may also be suggested comments. Comments not supported by rationale are treated as suggested comments. AP1.96. Superseded Document. A document that is replaced by another document or a revision to the existing document. A superseded document is not canceled, unless a specific notice of cancellation has been issued. AP1.97. Supplier. Final source of a product to customer that may be identified as a distributor, manufacturer, or other entity. AP1.98. Tailoring. The process by which individual requirements (sections, paragraphs, or sentences) of the selected specifications, standards, and related documents are evaluated to determine the extent to which they are most suitable for a specific system and equipment acquisition, and the modification of these requirements to ensure that each achieves an optimal balance between operational needs and cost. AP1.99. Test Method Standard. A standard that specifies procedures or criteria for measuring, identifying, or evaluating qualities, characteristics, and properties of a product or process. AP1.100. Testing Laboratory. A laboratory having facilities to perform examination and testing. That laboratory may be one of the following: AP1.100.1. A laboratory operated by or under contract to the Government. AP1.100.2. A laboratory used by the manufacturer or distributor either in-plant or under contract. AP1.101. Users. Customers of the DSP, which include Government and industry program managers, engineers, logisticians, repair and maintenance personnel, and anyone else who may use the specifications, standards, and other related documents produced under the DSP.AP1.102. Validation. The process a Preparing Activity uses to determine that an overage document is still required, meets the users' needs, continues to reflect accurate and current requirements, and meets the policies of the DSP. AP1.103. Working Party. A generic term for a body established by a Committee to work in a particular subject area for the purpose of developing ISAs or other matters of concern to the Committee. |
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